Cold Email Outbound

The cold email agency that books 28+ qualified meetings per month.

For B2B teams with $5K+ ACV and an ICP of 1,500 to 4,000 reachable in-market accounts.

Growleads is a cold email agency that books 28+ qualified meetings a month for B2B teams, without burning your sending domain. Dedicated sending infrastructure. Three-to-five touch sequences written in your founder voice. Every reply qualified by a human SDR before the meeting hits your calendar. You only see the decision makers worth your time.

Highly rated across leading B2B review platforms

Inbox · Gmail Live
SK
Sarah K., VP Marketing Series C SaaS · 280 employees
Q3 pipeline coverage trial

Yes, Thursday 4pm works. Can you send the calendar invite? Adding our head of pipeline to the call.

Reply · 28 min ago Meeting booked

1,200+

Qualified meetings delivered

3X

Average pipeline growth

5+

Regions with active clients

8+

Industries served

Trusted by Growing Teams Worldwide

How we run a cold email engagement

Five stages from a blank ICP to a booked meeting on your calendar.

Every cold email engagement runs this loop. Each stage produces an artefact your team can audit, own, and rerun in-house when ready.

01

Deliverability infrastructure

Dedicated sending domains that mirror your brand, 8 to 12 mailboxes per domain, full technical auth (SPF, DKIM, DMARC). Mailboxes warm via Smartlead across a 30-day ramp. Inbox-placement tested every 14 days; domains rotate when placement dips below 92%. Bar we hold: 96-98% primary-inbox placement by end of month 1.

02

ICP and signal map

Decision-maker map scored on four signal classes: hiring, funding, tech-stack change, and behavioural intent. Built in Apollo + Ocean for firmographics and Clay for enrichment. Refreshed weekly. We do not send cold email to accounts with stale signals; every account in the active pool carries a fresh trigger inside 14 days.

03

Sequence in founder voice

Three-to-five touch sequence drafted from a 45-minute interview with your founder in week 1. Every message references the specific trigger we picked up on the recipient's account (hire, funding, stack change, post). Variants tested in cohorts of 200 before scaling. No template copy that reads like every other agency.

04

Send cadence and reply triage

Conservative volumes: 30-40 contacts per mailbox per day, paced across working hours, hard caps per recipient domain. A Growleads SDR reads every reply within four business hours. Interested replies get an immediate calendar link with context tied to the original trigger. Hard opt-outs unsubscribed across every sending domain.

05

Manual qualification and handoff

Every interested reply qualified by a Growleads SDR on a 15-minute discovery call before a meeting hits your calendar. Three criteria checked: fit, authority, timing. Qualified meetings handed off with a full context note. Bar: 80%+ show-up rate, zero tyre-kicker meetings on your calendar.

The infrastructure underneath

The exact cold email stack we run for you, and why each piece is in it.

No vendor lock-in. Every tool below is documented in your playbook so your team can take cold email in-house whenever you want.

A

Apollo + Ocean

Signal source
accounts
D

Clay

Enrichment
enriched list
S

Smartlead

Sending engine
replies
QA

Manual review

Reply qualification
meeting
H

HubSpot

CRM + handoff
A · Signal source

Hiring signals, funding rounds, tech-stack changes, conference rosters. We pay for the data so you do not have to.

B · Enrichment

Account-level enrichment plus AI-assisted research on every decision maker before a single email is drafted. Every record carries the trigger that made us reach out.

C · Sending engine

Smartlead handles dedicated domains, mailbox rotation, technical authentication (SPF, DKIM, DMARC), inbox-placement tests every 14 days, and automatic domain rotation when placement dips.

D · Reply qualification

A Growleads SDR reads every reply within four hours. Out-of-office, soft pass, and hard opt-out routed automatically. Only interested fit replies become meetings.

E · CRM + handoff

Every reply, every meeting, every disqualification logged in HubSpot. Your AE sees the full thread and the trigger that opened the conversation, not just the booking.

Case studies

Cold email campaigns we have run, with the numbers attached.

Named clients, named industries, and the actual reply rates, meeting counts, and timelines from our Smartlead and HeyReach infrastructure. No anonymised case studies.

View all case studies
EdTech · Omnichannel outbound 01 / 09

Aauti · India and US

120+ qualified meetings in 180 days at a 36.3% omnichannel reply rate.

Aauti needed a repeatable instructor-onboarding motion. We ran coordinated email and LinkedIn cadences against the same ICP, with sender splits protecting deliverability and a manual qualification pass before any meeting hit the calendar.

120+ Qualified meetings / 180 days
64.2% LinkedIn reply rate
60.6% Connection acceptance
Read the case study
Manufacturing OEM · Email + LinkedIn 02 / 09

Jindal Lifestyle · US, Europe, Mexico

12+ qualified OEM conversations in 90 days from cold outbound.

Jindal Lifestyle wanted to open an OEM vertical separate from its retail business. We ran 8 campaigns across three geographies and three named trade shows (Ambiente, NRAS, NAEFM), with industry-specific positioning per region and LinkedIn outbound running in parallel.

12+ Qualified OEM conversations
8 Coordinated campaigns
3 Trade shows targeted
Read the case study
UK Real Estate · Google Ads 03 / 09

UK student housing brand · enterprise client (anonymised)

26x return on ad spend and 200% growth on the channel.

An enterprise UK student-housing brand watched rising CPCs erode its primary acquisition channel. We rebuilt the Google Ads programme around tight match-type discipline on high-intent housing queries, a landing-page refresh that matched ad copy to the application form, and weekly bid review against actual booking data.

26x Return on ad spend
$2.4M Added revenue
32.2% CTR on 138K impressions
Read the case study
AI SaaS · GTM launch + outbound 04 / 09

ImpactCraftAI · India, US, UAE

32 qualified conversations in the first 90 days at a 90%+ meeting show rate.

ImpactCraftAI launched with no installed base, no inbound leads, and no warm network. We ran 17 campaigns across India, US, UAE, Massachusetts, and California with per-geography copy splits. The California campaign alone hit a 12.1% reply rate on 2,925 sent.

32 Qualified conversations / 90 days
90%+ Meeting show rate
17 Geo-split campaigns
Read the case study
Logistics + MICE · LinkedIn outbound 05 / 09

Fox India Voyages · India

50+ qualified meetings in 120 days with event planners and corporate travel leads.

Fox India Voyages sells MICE and corporate event logistics. The buyer pool is narrow but high-intent. We ran a LinkedIn-led outbound system that opened every message with the planner's calendar problem, not Fox's service catalogue.

50+ Qualified meetings / 120 days
48% Reply rate on connections
50%+ Connection acceptance
Read the case study
Manufacturing MES · Google Ads 06 / 09

STITCH · Apparel manufacturing

3.8x more demo bookings on the same monthly budget.

STITCH sells a garment MES to apparel factories. Most agency programmes were burning the budget on broad-match irrelevant traffic. We rebuilt around tight exact-match keywords on "garment MES" and "production tracking software", and rewrote the landing page with manufacturer-specific proof blocks and a three-field form.

138% Conversion rate lift
3.8x More demo bookings
90d From rebuild to result
Read the case study
Immersive Tech · Email + LinkedIn 07 / 09

FullDome.pro · Global

Pipeline built inside a buyer pool of a few hundred people.

FullDome.pro sells immersive dome installations to museums, planetariums, theme parks, and immersive venues. The challenge was precision, not scale. We ran a tight email and LinkedIn programme against a manually curated decision-maker list, with sub-vertical copy splits per venue type.

80+ Qualified conversations / 120d
60%+ Connection acceptance
50%+ LinkedIn reply rate
Read the case study
Consumer Lending · Google Ads 08 / 09

ZappLoans · India

38,000+ qualified loan applications at a 9.5% CTR.

ZappLoans needed digital loan application volume at unit economics that worked. We ran salaried-professional targeting on instant-loan keywords, with continuous spend optimisation week-on-week against actual borrower disbursement data.

38K+ Qualified leads / 9 months
9.5% Click-through rate
1.5M Impressions delivered
Read the case study
Fashion + Fabric Sourcing · Google Ads 09 / 09

Bana · Global

1,230 qualified fabric-sourcing leads at a 12.1% CTR.

Bana sells designer and fashion-brand fabric sourcing. We ran high-intent keyword precision against the searches designers and merchandisers actually use, with proof-led creatives that spoke to fabric quality and consistency, not to generic supplier positioning.

1,230 Qualified leads
12.1% Click-through rate
69.8K Impressions delivered
Read the case study

Video testimonials

Don't just take our word for it.

Read more success stories

Why Growleads

Why B2B companies choose Growleads over the cold email agencies they have used before.

01

Paid for qualified meetings, not activity metrics.

We are accountable for one thing: qualified meetings with decision-makers who have real budget and authority. Not open rates. Not sequences sent. Not monthly reports that show everything except pipeline.

02

Channels your current agency almost certainly cannot offer.

GEO and AEO, getting your brand cited inside ChatGPT, Perplexity, and Gemini, is live for Growleads clients today. Most demand generation agencies are still running the 2021 playbook. The first-mover window is roughly 18 months wide.

03

Every capability runs on one intelligence layer.

Outbound, inbound, and LinkedIn authority all draw from the same buyer model. Your buyer experiences a consistent, credible brand across every channel. Your pipeline compounds instead of plateauing. One partner, one weekly call.

04

You own everything we build, permanently.

ICP models, signal libraries, channel playbooks, messaging frameworks, AI automation infrastructure. All of it is yours. The system compounds. Campaigns stop the moment the retainer does. The intelligence we build does not.

05

We tell you the honest answer, even when it costs us the deal.

If outbound is not right for your market, we say so in the first call. If your ICP is too broad to run with precision, we push back before a dollar is spent. This has cost us some projects. It has kept clients for years.

Testimonials

What our customers are saying

Sagar Agarwal

Sagar Agarwal

Co-Founder · Qubit Capital

"Partnering with Growleads was transformative for our business. Their multi-channel lead generation strategies increased our client base by 20% and significantly improved our conversion rates."

Hamza Hanif

Hamza Hanif Trustpilot · 5★

SaaS Founder · United States

"We'd tried two other lead generation agencies before. Both times we ended up doing half the work ourselves. With Growleads, we handed over the keys and they ran everything. We went from zero outbound meetings to eight per month. Best decision we made this year."

Varshini Varanasi

Varshini Varanasi Trustpilot · 5★

Aauti

"We started with Growleads after a disappointing experience with another agency, so we were skeptical. It quickly became clear that this team operates differently. Transparent, honest, no overpromises. Their integrity is rare in this industry."

Tatiana Smolyarchuk

Tatiana Smolyarchuk Trustpilot · 5★

B2B Marketing Lead

"They helped us structure and scale our outbound lead generation, bringing in relevant B2B leads aligned with our target audience. They don't just send random contacts. They take time to understand the product and refine targeting over time."

Raunak Mohnot

Raunak Mohnot

Founder · Lagavi

"We connected with Growleads when we shifted to the B2B vertical. They function as our growth partners, and now we can't imagine scaling without them."

Marlyce Smith

Marlyce Smith Trustpilot · 5★

United States

"Excellent B2B lead generation service. Growleads helped us identify high-quality prospects that actually converted. Their data accuracy is impressive and saved our sales team a lot of time."

Frank

Frank Trustpilot · 5★

United States

"Professional team, great setup and follow through. Highly communicative during the engagement."

Antonio Barquet Kuri

Antonio Barquet Kuri Trustpilot · 5★

Mexico

"You can trust 100% in Growleads. They do exactly what they promise within the expected time."

Torsten Krieger

Torsten Krieger Trustpilot · 5★

Verified review

"Perfect job done!"

Working process

From first call to first qualified meeting in 30 days.

A 30-day system, not a guess. ICP first, infrastructure second, sequences third, sends fourth, meetings fifth.

Step 02

Week 1 to 2

Sender warm-up and list build

Mailboxes warm via Smartlead's reputation network across 14 to 30 days. In parallel, Apollo + Ocean firmographic pull, Clay enrichment, and signal scoring produce the first active pool of 1,500 to 4,000 in-market accounts. List approved by you before any send.

Step 03

Week 2 to 3

Sequence writing and cohort test

Three-to-five touch sequence drafted from your founder's voice and signal classes. First cohort of 200 contacts sent in week 3. Reply rates, deliverability, and inbox-placement measured live. Sequence variants iterate before scaling.

Step 04

Week 3 to 4

Scale send + manual qualification

Send volume ramps to full target across mailboxes. Every reply read by a Growleads SDR inside four hours. Interested replies qualified on 15-minute discovery calls. First qualified meetings hit your calendar.

Step 05

Weekly

Reporting and optimization

Monday Looker Studio dashboard: meetings booked, conversion at each stage, signal mix, sequence performance. Pause losers, scale winners, refresh creative every 14 days. Every change logged with a hypothesis.

01

How long before we see the first qualified meeting from cold email?

Weeks 1 to 2 are ICP build and infrastructure setup. Dedicated domains warm up across weeks 2 to 4. Sequences go live in week 3 to 4. Most clients see the first qualified meeting in week 4 to 6. We can compress this when an existing list and warm domains transfer in.

02

Will cold email hurt our main domain's deliverability?

No. We never send outbound from your primary domain. We buy and warm dedicated sending domains that mirror your brand (e.g. yourbrand-team.com), each with its own SPF, DKIM, and DMARC. Your main domain stays clean for marketing and transactional sends. We run inbox-placement tests every 14 days and rotate domains out the moment placement dips below 92%.

03

How many qualified meetings per month should we expect from cold email alone?

For a focused B2B ICP with 1,500 to 4,000 in-market accounts, cold email typically produces 12 to 24 qualified meetings per month from month 2 onward. Wider ICPs and shorter sales cycles trend higher. Niche enterprise plays trend lower per month but produce larger ACV. We model your specific number on the discovery call.

04

What counts as a qualified meeting in your cold email reporting?

A meeting that meets all four: right account (matches your ICP), right person (decision authority or strong influence), stated intent (real problem to solve, not a tyre-kicker), and a calendared time they show up to. We do not count no-shows or curiosity calls. The bar is what your AE accepts without complaining.

05

How do you handle replies and opt-outs?

Every reply is read by a human within four business hours. Interested replies get an immediate calendar link with a context note tied to the original trigger. Soft "not now" goes into a 90-day nurture. Hard opt-outs are unsubscribed across every sending domain and added to a permanent suppression list. We comply with CAN-SPAM, GDPR, and CASL.

06

Will the sequences sound like a template, or like us?

Like you. We interview your founder and one or two AEs in week 1 to capture cadence, vocabulary, and the way you actually describe the problem you solve. Sequences are written from that voice, not from a template library. Every message references a real trigger on the recipient's account (hire, funding, stack change, integration), so it cannot be sent to anyone else without rewriting.

07

What is your stance on AI-generated emails and personalization at scale?

AI helps research; humans write. We use AI to summarize an account's signals and a decision maker's recent context. The actual sequence is hand-written, then variabilized for the trigger. We do not run fully AI-generated emails. They tank reply rates and burn deliverability inside 90 days. The economics do not work.

08

Who owns the domains, lists, and infrastructure when we end the engagement?

You do. Sending domains, mailboxes, HubSpot records, Smartlead campaigns, target lists, message libraries, and the documented playbook all transfer to you. We give a 14-day handover with a recorded walkthrough so your team can run cold email in-house if you ever choose to. No vendor lock-in, no scraping our work.

09

What does a cold email engagement cost?

We do not publish a number because every engagement is sized to your ICP scope, channel mix, and team capacity. What we will say upfront: 90-day minimum commitment then month-to-month, priced for outcomes (qualified meetings booked and progressed) rather than retainer hours, and full transparency on every line item that runs under the hood. The first call gives you a number tailored to your scope, never a generic rate card.

10

How is this different from a typical cold email marketing agency?

Most cold email marketing agencies rent you a tool and a template. We run b2b email lead generation end to end: dedicated infrastructure, deliverability watched daily, copy in your founder voice, and a human who qualifies every reply.

You build the business. We build the demand.

See if Growleads cold email is the right fit in a 30-minute call.

We will pressure-test your current cold email setup, audit your sending domains and ICP signal coverage, and tell you the realistic monthly meeting number for your market. No commitment. No pitch deck. If cold email is not the right move for your stage, we will say so before the contract.

Avg. response in 4 hours · Calendly · No sales pressure

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